Compliance Team

Terms of Reference

The aim of the Team is to ensure that appropriate documents in regard to the Church, Parochial Church Council (PCC) and Community Centre are in place.

The Compliance Team will:        

• Work in cooperation with the existing church teams eg. Finance, Centre Management, Environmental etc.

• Identify those documents that will come under its remit, including policy, procedural and other significant documents.

• Ensure that all such documents are reviewed at least annually and updated as required and records kept.  See Appendix 1.

• Ensure all such documents are accessible to relevant parties via an access controlled shared online drive. Public facing documents eg. Safeguarding, shall be accessible to all through the church website or to view a printed copy if requested.

• Be a point of contact for external bodies, in regard to documents such as Safeguarding, Environmental, Health and Safety etc.

• Report to the Vicar, Churchwardens and PCC and provide an annual update prior to the Annual Parochial Church Meetings or as requested.

The annual review of a document will be initiated by the Compliance Team. The review will be undertaken by the appropriate church team and/or relevant officer eg. Health &Safety Officer with the findings reported back to the Compliance Team. The Compliance Team will then carry out its own challenge and review exercise to confirm that the document is fit for purpose or to recommend changes to it.

If during the period between annual reviews it is identified that changes are needed to a document the changes should be made as soon as reasonably possible.

All documents shall be version controlled.

Frequency of Meetings – not less than three times a year as convened by the Vicar and/or Churchwardens or convener of the meeting.

Appendix 1 – Document Review Form for year 20__